For the sake of clarity, an expired email is not the same as an old message that has reached the end of its aging period. Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows: Inbox, Drafts, Calendar, Tasks, Notes, Journal - 6 months Outbox - 3 months Sent Items, Deleted Items - 2 months Contacts - are not auto archived The default periods can be changed for each folder individually using the Mailbox Cleanup option.
Outlook determines the age of a particular item based on the following information: Emails - the received date or the date when you last changed and saved the message edited, exported, copied, and so on. Calendar items meetings, events, and appointments - the date when you last changed and saved the item. Recurring items are not auto archived. Tasks - the completion date or the last modification date, whichever is later. Open tasks tasks that are not marked complete are not auto archived. Notes and journal entries - the date when an item was created or last modified.
How to exclude a specific folder from Auto Archive or apply different settings To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Right click on the folder, and then click Properties… in the context menu. In the Properties dialog window, do one of the following: To exclude the folder from auto archiving, select the Do not archive items in this folder radio box.
To archive the folder differently , select Archive this folder using these settings , and set up the desired options: aging period after which items should be moved to archive; whether to use the default archive folder or a different folder, or permanently delete old items without archiving. Tips and notes: To archive a few folders using different settings, e. If you choose to create a few different archive files, each file will add its own Archives folder to your list of folders.
Archive folders in Outlook for Mac - Microsoft Community
The Outlook Archive maintains the existing folder structure. For example, if you choose to archive just one folder, and that folder has a parent folder, an empty parent folder will be created in the archive. Application Data and AppData are hidden folders. This will only disconnect the archive from your Outlook, but won't delete the archived. Older items will be deleted from the Junk and Deleted items folders on the next AutoArchive run.
For example, if you configured AutoArchive to run every 14 days, the folders will be cleaned out every 2 weeks. If you want to delete junk emails more often, set a smaller period for your Outlook Auto Archive. The solution requires making changes to the registry, so we recommend using it very carefully because serious problems may occur if you modify the registry incorrectly. As an extra precaution, be sure to back up the registry before modifying it. If you work in a corporate environment, you'd better have your admin do this for you, to be on the safe side. December 14, at am.
Open an existing personal folders file/Outlook data file (.pst)
January 9, at pm. Eugene Kane says:. May 27, at pm. Amanda says:.
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June 1, at pm. Is there a way to prevent even a manual archive from removing items from the sent folder?? Robin Price says:. October 17, at pm. Eric says:. December 11, at pm.
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It is like having an expert at my shoulder helping me…. You could create a different view for each folder, or you could create a folder view you like and apply it to every folder. Outlook even has some alternative built-in views you can start with. The Compact view is the default view that every folder uses, but you can change to either of the other two:.
This opens the Advanced View Settings window, where you can change all manner of things about the view. These are just two quick examples of what you can do. You can add or remove lots of different columns, group and sort messages in different ways, and even change the fonts and styles used to display messages. Play around with the various options to find what works best for you. You can also keep your customized view as a template so that you can apply it to other folders in the future. This opens the Copy View window, where you can give your view a name and choose who can see the view.
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